Airtable

Airtable is a powerful and user-friendly cloud-based collaborative tool that allows you to create simple to complex spreadsheets and relational databases that support your business processes. Link elements in tables, eliminating the need for duplicate input, and share views of the data grouped and filtered as you desire. “Interfaces” allow you to design graphical reports to share with others, and a library of extensions provides extra functionality, for example, allowing you to import a CSV file. Configure automations – actions based on specific triggers, such as updating a record – and create forms to populate a table.

Duke’s enterprise plan is available to units and users who require Airtable’s features and storage capacity. Units can have one or more “workspaces,” and one or more “bases” (i.e., databases) can be associated with a workspace. Users can invite internal and external collaborators to workspaces or bases. 

Pricing and Billing

There are two types of Airtable licenses:

• Editor: $27.50/month per user. Provides Owner, Creator, or Editor permissions on a workspace or base. (Fund code required.)
• Viewer: Free. Provides Commenter or Read Only permissions on a workspace or base. (No fund code required.)

External (non-Duke) Editor licenses will be charged to the same fund code as the user who invited them.

Units will be charged via Journal Voucher (JV)) once a month for Editor licenses. Fees are not prorated.

Personal Health Information (PHI) Not Permitted

Airtable is permitted for use with data classified as Sensitive as per Data Classification Standard | Information Security. However, Airtable is not appropriate for any data considered Personal Health Information (PHI). For more information, see Duke Information Security’s Duke Data Services and Data Classification page.

Join Airtable

To join Airtable, visit Duke’s Software Manager and order the appropriate license.

A note to the Duke Health community: Currently, Duke Health has not approved Airtable for Duke Health users. If you would like to use Airtable, please submit a ticket to Duke Health Technology Solutions (DHTS) Information Security Office (ISO) or email security@duke.edufor review and approval.

Getting Help

Airtable provides extensive online help via the Airtable Help Center. If you'd like to tap the Duke community for assistance, post to the Duke Airtable User Community in Microsoft Teams. 

Still have questions? Please submit a ticket.