Bryan Center Studios (BCS) User Guide

General Policies

  • All studios are available 24/7 or whenever Bryan Center is open.
  • Though each space is DIY, consultation is available Monday-Friday, 9am-6pm (excluding University holidays). This can be arranged by emailing help@duke.edu.
  • All studios are booked via Outlook calendar. All bookings must be added to the calendar, even if it’s a drop-in.
    • You can book drop-in sessions using the room calendar outside the door for each studio.
  • Priority is given to OIT Academic Media Production and University Communications, but we’ll only push you out if necessary.
  • No food or drinks are allowed, except for water for talent.
  • Do not use for any production other than Duke related projects

Studio 1 - Duke Staff Video Production

This studio is only available to Duke University or Health System full-time staff whose principal role is media creation/production and after completing mandatory training. 

Lights

  • Turn lights on with “Alexa, turn studio lights on.”
  • Color temperature and brightness can be controlled through iPad app.
  • Can use Kasa app on the iPod to toggle individual lights on/off.
  • iPad access code is 0812.
  • The exterior "Recording" light can be turned on by pressing the associated button on the desk next to the computer. Pressing it twice will turn it off. 

Sound

  • A  Sennheiser boom mic is supplied
    • If you would prefer up to two lav mics, please request via help@duke.edu at least 2 days prior to your reservation
  • Turn power on by sliding switch on boom mic. Red light should briefly come on and turn off.
  • If audio not coming through on headphones attached to camera, try swapping out AA batteries in the mic.
    • Additional AA batteries are available in backroom. 

Camera

  • The camera model is Sony FX6. (PDF Manual)
  • Power switch is on the bottom left side toward the back of the camera.
  • SD card slots are just above the power switch. Two SD cards can be inserted at once.
  • The default recording codec is XAVC-I QFHD (3840x2160 pixels), 29.97fps, max 300 Mbps.
  • 160 GB of storage provides approximately 60 minutes of recording time.
  • Release the brakes on the tripod wheels to adjust the camera position. To adjust the height, pull the orange lever below the camera mount and raise or lower the center column.
  • Zoom must be adjusted manually by rotating the innermost ring of the lens (1).
  • The audio level of the shotgun microphone can be adjusted using the “CH-1” dial on the left side of the camera (2).
  • Record buttons are located on the left side toward the front of the camera (3), on the top handle, and on the grip attached on the right side of the camera.
  • Hold the “MENU” button (4) on the left side of the camera and use the multi-function dial (5) to navigate to the “TC/Media” menu. Select “Reset”.

 

 

Adjusting Settings
If you wish to adjust individual settings, please remember to set them back after your session.

  • Recording Codec - Push the “MENU” button on the left side of the camera and use the multi-function dial to navigate to the “Project” menu.
  • Focus - Auto focus can be toggled on and off using the switch located on the barrel of the lens (6).
  • Manually adjust focus using the outer ring of the lens (7).
  • Iris - Use the dial at the front of the camera grip or by pushing the “IRIS” button (8) on the left side of the camera and use the multi-function dial at the front of the camera.
  • White Balance Push the “WHT BAL” button on the left side of the camera (9) and use the multi-function dial at the front of the camera.
  • Zebra/Peaking - Zebra pattern and focus peaking can be toggled on and off using the buttons on the left side of the viewfinder (10).
  • Audio
    • Up to two microphones can be connected to the camera using the XLR inputs on the top handle.
    • Assign inputs to recorded channels by pushing the “MENU” button and navigating to the “Audio” menu.
    • Monitoring volume and mix can also be adjusted in this menu.

 

Default Settings for Studio Camera

Focal Length: 50mm

Focus: Auto

Codec: 29.97, XAVC-I, 3840x2160

Scene File: S-Cinetone

Base ISO: Low

Timecode: Reset

Clip Name: Reset

Iris: f/2.8

White Balance: 4500 K

Gain: 0db and switch set to L

Zebra/Peaking: Off

Audio: CH1 = INPUT 1, Manual; CH2 = INPUT 2, Manual; CH3 = INPUT 1, Auto; CH4 = INPUT 2, Auto; MONITOR CH = MIX ALL

Computer

  • Log in with your Duke netID and password.

Recording with Slides

  • Find clicker in the desk drawer, plug in USB stick into back of computer and turn clicker on.
  • The power for the reference monitor is on the back right, the top-most button.
  • Use Powerpoint/Keynote to present, and Camtasia to do a screen recording of the monitor.
    • Be sure to record room audio with Camtasia to make syncing easier.

Recording with Teleprompter

  • The power button for the teleprompter monitor in on the right side, to the right of the power status light.
  • The teleprompter monitor acts as an additional monitor to the iMac. You do not need to mirror displays. 
  • If you are using the teleprompter for the first time, you will need a member of the Academic Media Production staff to log in to the teleprompter account for you.
  • Click on the button in the bottom right of the Teleprompter app to create a secondary window with the mirrored version. You can then drag that window to the teleprompter monitor and put in full-screen.
  • You can use the keyboard arrows to manually adjust the speed up and down while the script is running.

Recording with Slides and Teleprompter

  • This is possible but takes a bit more configuration beyond the default setup. Please let us know if you need this use case and we can assist you.

Recording with Zoom

  • Start a Zoom call and set the view to active speaker
  • Select "Phoenix" for Microphone
  • Select "AV.io HDMI Video" for camera/mic
  • Drag Zoom call window to teleprompter monitor.

When You’re Done Recording

  • Take your SD card out, make sure you have what you need from the computer. Log out of any accounts online. Log out of computer.
  • Restore default camera/light settings if they were changed.
  • Place podiums to the side of the studio.
  • Turn off the boom mic.
  • Turn off the camera.
  • Turn off monitors.
  • Turn off studio lights (“Alexa, turn off the studio lights.”)
  • Make sure the door is closed and locked behind you.

Studio 3 - DIY Video Production

What Not To Do 

  • No eating or drinking 
  • Do not adjust any equipment settings or physical position 
    • Exceptions 
      • OK to open/close curtains for green screen/black curtain 
      • OK to move the desk out of the way for standing shots 
      • OK Adjust Camera (Zoom, etc) 
  • Do not use for any production other than Duke related projects 

What To Do 

Camera Mode

Camera Mode should be used when you just want to use the camera to film and do not need use of the Mac.

  1. Set the HDMI Switch on the small coffee table to your right to “Channel 1” – it is marked “Camera”
  2. Turn on the monitor (switch in back is labeled)
  3. Turn on camera and open viewfinder
  4. Insert SD card
    1. If you want to film in 4k, you must have an SD Card that is rated at 200MB/s
  5. Check your audio meters to make sure you are getting sound
  6. Check your resolution and frame rate to make sure it is set to your desired setting. If not:
    1. Press the “Menu” button on the back of the camera
    2. Use the joystick just above the “Menu” button to go one major menu to the right
    3. Then select “Resolution” and then “Frame Rate” to adjust as desired
      1. You must set to 59.97 for the camera to output to the external monitor
  7. If you do not want to use the desk, push it forward just in front of the confidence monitor and it will not be in your shot

Mac Mode

If you want to record to the Mac using QuickTime, Camtasia or Zoom, follow these instructions

  1. Set the HDMI Switch on the small coffee table to your right to “Channel 2” – it is marked “Mac”
  2. Log into the Mac using your NetID and password
  3. The camera and mic should automatically be selected in your desired application. If not, Select “USB Video” and “USB Audio” 
  • Recording To QuickTime
    • Launch QuickTime from the left side dock 
    • Press Record 
    • If you want to keep the take, save the file 
  • Recording To Camtasia 
    • Launch Camtasia from the left side doc 
    • Hit “Record” in the top left corner 
    • Active/Select the right desktop or desktop window/area if you want to record the desktop 
    • Activate the camera if you want to record yourself 
    • Activate the microphone if you want to do voice over 
    • Activate “System Audio” if you want to record sounds being played back on the computer 
    • As soon as you are done with each recording, save the file 
  • Using the "Recording" Light
    • The exterior "Recording" light can be turned on by pressing the associated button on the sound bar in front of the television. Pressing it twice will turn it off. The light will automatically turn off after one hour.
  • File Management 
    • Do not leave files on the local computer. Files can and will be deleted without warning.
    • You can 
      • Copy files to your Box folder 
      • Copy files to your folder on the NAS 
      • Copy files to a USB drive by connecting the device to the computer 

Studio 4 - DIY Audio Production

What Not To Do 

  • No eating or drinking 
  • Do not adjust any equipment physical position 
    • Exceptions 
      • OK to adjust height and length of microphone boom arms 
      • OK to adjust faders, switches, and rotary volume knobs on the Zoom P8 OK to insert (your own) SD Card 
      • Do not use for any production other than Duke related projects 

What To Do 

Important to note: recording to multiple channels is also possible when recording with an SD card, not through your computer.

Click here for additional details using the Zoom P8 Audio Recorder

  • Recording To SD Card (you supply)
    • Insert SD Card on the back of the Zoom P8 
    • Power the Zoom P8 mixer on with switch on back of the device.
    • Press Record 
    • If you want to keep the take, save the file by pressing stop.
    • Almost any standard SD card will work fine, but here's a recommended option.
    • SD cards can also be bought at the computer store.
  • Recording To QuickTime (Mac)  
    • Attach the supplied USB cable to your computer 
    • Power the Zoom P8 mixer on with switch on back of the device.
    • Launch QuickTime 
    • Go to File – New Audio Recording
    • Choose Zoom P8 audio USB driver 
    • Click dropdown next to record button 
    • Press the record button 
    • If you want to keep the take, save the file  
  • Recording To Voice Recorder (WIN)  
    • Attach the supplied USB cable to your computer 
    • Launch Voice Recorder 
    • Choose Zoom P8 audio USB driver in Window Settings 
    • Press the record button 
    • If you want to keep the take, save the file  
  • Recording with your Phone as an Audio Source over Bluetooth
    • Press & hold button on left side of the Zoom BTA-2 for 2 seconds 
    • Go to Bluetooth connections on your phone 
    • Select BTA-2 and connect 
    • Light will turn from white to blue when connected 
  • Passing computer audio into the studio mixer
    • Connect your laptop with a USB cable plugged into the rear of the mixer.
    • Ensure Channel 6 on the mixer is switched to the right-most input option (a USB logo), and that volume is raised.
    • Ensure that your laptop's audio out and input is set to the P8 mixer in your system settings.
    • By playing audio from your laptop, you should be able to hear through the headphones at the table.
    • If recording with an SD card, this channel will be recorded as a separate track from the microphone inputs.
  • Using the "Recording" Light
    • The exterior "Recording" light can be turned on by pressing the associated button on the desk next to the soundboard. Pressing it twice will turn it off. The light will automatically turn off after 2 hours.
  • File Management
    • Remember to remove your SD card and take it with you 
    • If the files are on your computer, it’s recommended you back them up to a server such as the Duke OIT NAS or Box.com 
  • Using The Zoom Room
    • Remote Monitoring
      • Connect to your remote source
      • Mute the audio of the Zoom Room device
      • Just use the Zoom Room for visual connection to your host/guest
    • Remote Participation
      • Connect the Zoom Mixer to your laptop
      • Connect to your Zoom meeting on your laptop (do not turn on your camera)
      • Invite the Zoom Room (BCS Studio 4)
      • Mute the Zoom Room microphone

Hotel Suite - Multimedia Editing

  • Log in with your Duke netID and password
  • To use any application from the Adobe Creative Cloud, you will need to login in to those applications with your own Adobe account. If you do not already have account and access to Creative Cloud, you will be not be able to use these applications. 
  • To use the scanner, use the magnifying glass icon in the top right to search for the "Scanner" applicationThen select "Open Scanner..." and hit "Scan" on the preview window.
  • We recommended backing up your work to an external hard drive or cloud storage system. Local files will be deleted from the computer without warning.

 

How To Get Help 

Onsite assistance from an Academic Media Producer is available, M-F, 9AM-6PM (excluding University holidays) by emailing . Someone will respond as soon as possible.

Article number: KB0035661

Valid to: April 24, 2025