Bryan Center Studios (BCS) Studio 5 - Self Service Zoom Room User Guide

Bryan Center Studios (BCS) Studio 5
Self Service Zoom Room User Guide

BCS Studio 5 is provided to do Zoom interviews and remote presentations. If you are found using this space for uses other than its intended use, your access to Bryan Center Studios will be revoked. 

Support Available M-F, 9AM - 6PM, Excluding University Holidays

• Email: oit-mt-info@duke.edu
• Phone: (919) 684-3591

 

What Not To Do 

• No eating or drinking 
• Do not adjust any equipment settings or physical position
• Do not use for any non-Conferencing activities 
  • Exceptions 
    • OK Adjust Camera zoom and pan but do not move camera physically.

What To Do 

1. Turn on video lights (two switches on right side of wall)
2. Turn off overhead lights (switch by door)
3. Close curtains
4. Turn on television by using the LG Remote on the table
5. Press the home button on the iPad
6. Click on the blue “Zoom” icon in the dock at the bottom of the screen
7. To Start A Meeting, click on “New Meeting”
   1. If you scheduled the room with “Outlook” you can click “Start” from your meeting in the list on the left of the interface
8. To Join A Meeting, click on “Join”
9. To Join A Microsoft Teams Meeting, click on “Microsoft Teams”
   1. You cannot start a Microsoft Teams Meeting from Zoom
10. To Adjust the camera, click on “Camera Control”
    1. The easiest thing to do is click on “Preset 1”. It may take 5-10 seconds for it to zoom in.
11. To share content from your laptop:
    1. Once the Zoom room is in the meeting, open the Zoom application on your laptop or tablet
    2. Click “Share Screen”
12. To mute yourself, click on the center of the round microphone that is on the table. When it lights up red, you are muted. To unmute, press it again

 

Troubleshooting

Occasionally, the iPad is automatically reset and requires a passcode. The access code for the iPad is 0812. Once on the home screen, tap on the Zoom Room app.

 

Using the rear sign monitor*

1. Position the television stand in place against the right wall (as you’re facing the screen)
2. Turn on the system by turning on the power strip at the bottom of the monitor stand
3. Select your desired file using the arrow keys on the remote secured to the back of the monitor

Closing Instructions

1. Turn on the room lights
2. Open and tie back the curtains
3. Turn off the front TV using the LG Remote
4. Turn off the small TV sign using the switch on the back
5. Turn off the video lights
6. Turn off the room lights
7. Close the door securely

 

 

*If you need an image loaded on the sign, please email oit-mt-info@duke.edu at least 1 business day before your session.