Sites@Duke: Tips for student organizations

Student organizations can use Sites@Duke to create their organizations web site.  When you create your site, the URL will be sites.duke.edu/yourorganizationsname

Attention: Sites@Duke is not approved for storage of sensitive or restricted data as classified by https://security.duke.edu/policies/data-classification-standard. To review approved sensitive data storage options, please reference https://oit.duke.edu/help/articles/comparison-document-management-collaboration-tools

Getting Started

  • Because Sites@Duke uses Duke NetID, you can easily add other Duke people.
  • If you have a website on dukegroups, you can quickly get started by exporting it from there and importing it to Sites@Duke. To do so, go to the dashboard > Tools > Export/Import.

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Administration and Transition

  • Use sub-sites to manage and share special content while keeping it linked to your main website. For example, you can:
  • create a sub-site for your fall signature event and make sure that whoever is in charge of that event has admin access. Or
  • have a private sub-site for executive members only to facilitate collaboration and share administrative updates.
  • Make sure to add your club advisor as an admin, so that they can always help the new executive members gain access to your site.

Working with Media

  • Only upload your most important files to the site (e.g., logo, constitution, special graphics).
  • If you need to store and archive a lot of files, consider using Box (box.duke.edu). For pictures¬†and all other media, please reference the integrated embed options, which includes but is not limited to Duke Media Embed.

Social Network

  • The Share Buttons by AddToAny plugin makes it easy to enable visitors to share content from your site.

Events Management

  • You can use the My Calendar plugin to manage and share your events.
  • You can also add your events to calendar.duke.edu, and then build an RSS feed that you will publish on your website.
  • Alternatively, you can try to embed a Google calendar into a page.

Appearance and Design

  • You can consult DiDA for advice and help on designing your site.
  • Remember that Sites@Duke is updated throughout the year and you can submit requests for plugins that you would like to see included in the future.
Article Number: KB0025634