OneDrive for Business FAQ

Who can access OneDrive for Business at Duke?
What is the difference between OneDrive for Business and Duke's Box?
What if I want to share documents with non-Duke users?
What happens to my OneDrive for Business service after I graduate?

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Who can access OneDrive for Business at Duke?

All Duke faculty, staff and students with a Duke Office 365 email account can access OneDrive for Business.

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What is the difference between OneDrive for Business and Duke's Box?

OneDrive for Business is intended for storage and to support access to mobile Office apps; Duke's Box is intended for sharing files. OneDrive for Business provides 1 TB of storage for those with A5 Microsoft licenses (A1 Microsoft licenses provide 100GB of OneDrive storage), and Duke's Box provides 50 GB. 

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What if I want to share documents with non-Duke users?

OneDrive documents may be shared only with other Duke Office365 account holders. Duke's Box service is recommended for sharing documents with non-Duke users; find out more at box.duke.edu.

Please note that some parts of OneDrive and Microsoft mobile apps have pre-configured connections to DropBox. DropBox is not an approved option for storing sensitive data for Medical Center or University users.

All Duke policies about sharing data apply to OneDrive for Business. If you have questions about storing sensitive data, please contact the IT Security Office (security.duke.edu) before placing that data on OneDrive.

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What happens to my OneDrive for Business service after I graduate?

After graduating, students will have access to their OneDrive for Business files and Office 365 email account for one year. However, Office apps on mobile devices may not work or may have limited functionality. You will need to use full desktop sync applications or web access to access your files. You can subscribe to a Microsoft Office 365 consumer account in order to use mobile apps and Office desktop applications after graduating.

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