Microsoft 365: OneNote Class Notebook Setup Guide

NOTE: Visit OneNote in Education for Class Notebook interactive How to Videos.

Our Microsoft 365 license provides you with downloadable apps via your Microsoft 365 account.

As this is a web based environment, the location and available apps may change without notice
Use the feedback form below to report any changes

Follow the steps outlined below to sign in to Microsoft 365:

  1. Go to - log in with your NetID, password, and multi-factor authentication.
  2. Click the app launcher (9 dot icon) in the upper left                                                                                                                                      
  3. In the list of apps that appear, click "All apps" to find and open Class Notebook


     4. On the Welcome page that appears, click the first icon to start creating your class notebook.

 Create a class notebook

  1. Click Create a class notebook from the available options.
  2. Name your new notebook, and then click Next.

Tip: We recommend that you create a separate notebook for each class.For example, if you teach multiple Spanish 2 classes, create a notebook for each class. Give each notebook a unique name that is easy for you and your students to identify. You might name the notebooks “Spanish 2 P1” for your 1st period class, “Spanish 2 P2” for your 2nd period class, and so on.

       NOTE: Each notebook you create must have a unique name, and it cannot contain these characters # / * ? " | < > : . % ' \.

the notebook structure

 (Optional) Add another teacher to your class notebook

On this screen, you have the option to add another teacher to your class notebook. Any teacher added will have the same permissions as you do. You can add as many as you'd like.

  • Enter the name(s) of the teacher and click Next.

Add your students to your class notebook

 You can add your students individually or in bulk.

   NOTE: Your students must have an Microsoft 365 organization account to continue with this step. If you aren't sure whether or not they do, ask your IT Administrator.

Add Students Individually

  1. Type a student's name in the text box, then press Enter.

TIP: As you type, the app will look up possible matches. For example, you can type “Tevin” and it will find any students matching that name.  

Repeat step 1 until you've added all of your students, and then click Next.

Add Students in Bulk
  1.  Copy and paste a list of the students' names, separated by a semicolon (;) into the text box.

TIP:  After you paste the students' names into the text box, the app will look up each name. The app may take a few moments to automatically resolve each name. For each match that isn't found, you can retype the name or remove the name from the text box.


       2. Click Next when you’ve completed adding all of your students for the class and the names have fully resolved.

Start each student notebook with sections

  1. Keep the boxes checked next to the default sections that you'd like created in each student’s notebook.

    create sections
  2. Click Add more to add additional sections in each student’s notebook.

  3. Click Next when finished.

    TIP    We recommend that you create section names that correspond to activities, not units. For example, use activities such as Handouts, Class Notes, and Quizzes. The reason for this is that students work in one unit at a time; it will take longer to find items of interest in a unit section.

    NOTE    You can also add, remove, and delete sections directly in your students’ notebooks after the class notebook is created.

Finalize Your Class Notebook

  1. Click Teacher's notebook, and Student's notebook to verify how the sub-notebooks and sections will be created for the class. Click 

    Inline b Back Arrow
     to go back to add or remove sections, or click Create to have the app create your class notebook.

  2. Click the notebook name link to open your class notebook in OneNote. As soon as the notebook is ready for your students, email the hyperlink shown in the text box to your class for your students to open. Keep a copy of this link for your records or retrieve this link later in OneNote 2013 by right-clicking the class notebook in the notebook   list, and then clicking Copy Link to Notebook.

TIP   The same link is used by everyone in one class to access the class notebook. If you make notebooks for several classes, each link will be different.

TIP   You may wish to add content by placing it in the Content Library before inviting your students to open the class notebook. Keep a copy of the link in your records while you prepare the notebook, then share the link with the students when ready.

Get links to any class notebooks you have

To find any link to a class notebook that you have, simply launch the app and click the Get Notebook links button.

The Class Notebook Creator welcome screen

This will bring up a page that has all class notebooks created by you and a link to each one. Select the link, press CTRL+C (Mac: Command+C) to copy it, and then paste the link into an email to your students.

Help your students find their class notebook

Students can find all new class notebooks on their OneDrive for Business inside the Shared with me folder.


NOTE: For Class Notebook interactive How to Videos, please visit OneNote in Education.


For further assistance, please contact the OIT Service Desk:

Article number: KB0022326

Valid to: January 10, 2025