LearnIT@Lunch

Support & Training

The OIT LearnIT@Lunch series is an opportunity to learn about technology in a relaxed environment during the lunch hour. This series runs during the fall and spring academic semesters. All Duke students, staff and faculty are welcome to participate. No pre-registration is required.

All sessions are at noon unless otherwise indicated. Lunch is not provided. 

SPRING 2024 Training Series

telling stories with technology

January 24           
Chatting With A Digital Brain: Using AI in the Workplace
Stephen Toback
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=91d8ef8f-5e30-4326-aa91-b101012e55f7

Join Steve Toback, OIT’s Media Architect and Senior Producer for Academic Media Production for a lively discussion on practical application of ChatGPT in your everyday work. He’ll be discussing a quick overview of what ChatGPT is (and isn’t) as well as security and bias considerations. We’ll touch on coding, data analysis and summarization, as well as uses in Excel and Powerpoint to tide you over until Microsoft Co-Pilot is ready for release at Duke.

********************

 

February 7           
Innovating Healthcare with 3D Printing
Isaac Rattey

3D printing has come a long way in the past few decades! Learn about how the Bluesmith at the Innovation Co-Lab is impacting academics, research, and healthcare. In this presentation you'll learn about the different forms 3D printing can take and how each one is being leveraged by Duke and the Duke hospital system.

********************

 

February 21           
(POSTPONED:  NEW DATE TBD)

Airtable:  Database Solutions Out of Thin Air!
Isabel Valls

Are you using numerous spreadsheets and other files to manage a project, service, or program? Do you have trouble reporting on how many widgets of what type you have where? Do you have a case of the right hand not knowing what the left hand is doing? Airtable can help! 

Airtable is a powerful cloud-based relational database with a friendly user interface that can give you and your team insight into whatever you are managing, whether a database of service users, project tasks and deliverables, or any other set of records with associated variables.

Join Isabel Valls for an intro to Airtable, which is transforming program management for Code+.

********************

March 6          
Today’s Digital Threat Landscape
Sam Naim
Zoom Link: https://duke.zoom.us/j/93843539926?pwd=NEJFd3lxMmtyT1pWZjQ2YWZVKzdIUT09&from=addon

In an era of ever-evolving cyber threats, arming yourself with the right knowledge and skills is paramount. Join us for the new tactics’ hackers are using and how to defend yourself against these attacks. Learn about phishing pitfalls to data breaches and receive tools and insights to navigate the challenges of staying safe online. 

********************

March 20          
AirTag Adventures:  Navigate the world of smart tracking
Nick Tripp
Zoom Link: https://duke.zoom.us/j/95108919390?pwd=Yks5NmJScFhYeWVreiszMHRNL01kdz09&from=addon

The past two and a half years has seen a slew of news headlines related to cyberstalking using low-cost tracking technology such as Apple's AirTags. The IT Security Office feels that it’s important for Duke faculty, staff, and students to understand the current threat landscape and how they can best manage their own personal exposure.


Fall 2023 Training Series

Putting the Puzzle Together
Key Pieces to Creating your Website at Duke

 

September 20           
Using Teams to Manage a Website Project
Becca McDaniel
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=57af5ed3-e0e3-4d6e-a00d-b08301203f50 

Calling all project owners at Duke!

So you know a little about using Tasks in Teams and have attended a few Teams meetings.

But maybe you’re also still using spreadsheets and Box to manage complicated projects like a Website refresh.

…especially because your department doesn’t pay for Microsoft Project.

Teams may be able to help!

Come learn about some additional (free) tools in Teams that could help with project work like:

  • Organizing all your documents, tasks, and stakeholder work on a single Shared Project channel with unique permissions
  • Mapping the Shared Project Channel’s documents folder to your desktop for easy management
  • Using OneNote for your meeting notes
  • Using a List instead of Excel to organize all your complicated levels of tasks
  • Building a flow in Power Automate to send all your to-dos from your List above to a Tasks Planner board for delegation and monitoring
  • Scheduling office hours and meetings straight from Teams (and why you might do that in the first place)
  • Meeting Capture app to tie in Notes and Tasks from any meetings

                                             ********************

October 4           
Choose Your Own Adventure:  Website Options at Duke
Ryn Nasser & Jillian Brown
Recording: https://duke.box.com/s/jfqh4y6t606jwt2aei16jdcj5vb8lv4y

OIT offers three primary website services to meet your website needs: Sites@Duke Express, Sites@Duke Pro, and custom design and development. Which path will you choose? This session compares the ins and outs of each option, so you can decide which is right for you and control your own website story!

                                             ********************

October 18  (1 p.m.)       
Users or Content:  Which Comes First 
Bendte Fagge & Jolie Tingen
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=0d9ea0d9-443e-4cbb-b640-b09f012c26bf

Learn about CrUX’s data-driven approach to figure out what users value most so you can create website content to meet their needs.

                                             ********************

November 1         
Using Media Beacon To Manage Your Website’s Images And Videos
Stephen Toback
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=866b62f8-b931-4b44-8eb9-b0ad011e7fe0

Have you ever wanted to reuse an image, video or logo from a previous project but were unable to find the original asset? Have no fear, MediaBeacon is here! MediaBeacon is a web based portal that allows you to organize and tag your images and videos once you’ve completed your project so that you can easily find them to edit or reuse in the future. Your assets are stored on secure and backed up OIT storage so that even if one of your team leaves Duke, you’ll be able to find assets in the future. Best of all, MediaBeacon is offered at no cost to any member of the Duke community. The only cost is the purchase of reasonably priced OIT secure storage. Come learn how MediaBeacon can help you in your web development workflow.

                                             ********************

November 15         
Content Creator Tips on How to Make your Website Accessible
Joel Crawford-Smith
Join Here 

Get the top accessibility tips that will make your website more inclusive. We will discuss what features make some web content more accessible than others. Making a few small changes can produce big wins for people with disabilities.  Be a part of providing equal access to all.

                                             ********************

November 29         
Getting Started with Google Analytics 4
Jillian Brown & Greg Whitaker
https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=f331ce2a-237f-4bed-8b53-b0c901316a55

Just when you thought you understood Google Analytics, Google released a new version that changes everything: Google Analytics 4. Whether you are brand new to web analytics or a long-time user, this introductory course will help you get your bearings in the redesigned service. We will review the terminology and how the tool works, outline new features and what has changed, and show you how to turn GA4 data into concrete actions that help shape strategies and inform decisions.

Spring 2023 Training Schedule

January 11           
7 Canva Tips for Social Media Managers
Anyssa Queen
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=bd6de643-566c-408a-ab52-af870148a5f0

Do you manage social media for your department or group? Come and pick up a few tips and tricks for creating social media posts that your followers can engage with! This session will include information on making beautiful graphics, utilizing time saving features, and developing on brand content. All experience levels welcome.

January 25  
Am I Being Watched?: AirTags Pros and Cons   
Nick Tripp
Location: Perkins LINK 087 (Classroom 3)  - in person

The past year and a half has seen a slew of news headlines related to cyberstalking using low-cost tracking technology such as Apple's AirTags. The IT Security Office feels that it’s important for Duke faculty, staff, and students to understand the current threat landscape and how they can best manage their own personal exposure.

February 8          
How to Stay Organized with 'Microsoft To Do'
Becca McDaniel

Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=329d0d66-a967-4749-87d8-afa3012e3939

Let’s share some knowledge around Microsoft To-Do and Microsoft Tasks! Learn the differences between Microsoft To-Do and Microsoft Tasks and when you might use each, visualization within Microsoft Tasks using Kanban boards, transparency and appropriate security (i.e. permissions and notifications), general tips, tricks and lessons learned. For folks who want to effectively manage a meeting with Tasks, and/or integrate meeting notes with Tasks using the MeetingCaptureApp in Teams.

February 22
Zoom Events: A Complete Virtual Conference Option
Debbie Suggs

Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=40664bf2-36a8-40e8-8096-afb1012f5991

Come join us to see Zoom Events in action. This is an all-in-one virtual conference solution that includes a Lobby with chat and live-streaming of sessions, a rich agenda that supports both meetings and webinars (concurrent and consecutive), speaker and vendor profiles, and an "Expo" floor where attendees can virtually visit booths. We will demonstrate all those features and show what it's like to configure and host a Zoom Event.

March 8
The Logic of Qualtrics
Camille Jackson

Recording:  https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=e78a62db-6a8c-4abd-b323-afbf012f9ad2

Need to create an online survey quickly without getting into the weeds? Or do you want to gather specific information from an audience after an event? This session will include tips for building a basic survey, customizing the ‘look and feel’ (branding), as well as an overview of Qualtric’s most-used features. We will walk through building a survey, step by step, and make sense of Qualtric’s display logic to solicit the data you need and keep tabs on your survey respondents, before, during, or after an event. Beginners welcome.

March 22
Creating Great Media Productions using the Bryan Center Studios
Mich Donovan

Recording:   https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=28bdb5da-1dfa-4562-8394-afcd011337d8

In this Learn IT at Lunch session, the Academic Media team will give you a live, guided tour of the Bryan Center Studios and show off the media production resources that are available to the Duke community. This will include overviews of:

  • Studio 1 – A large production studio for media professionals to record polished video with visiting guests, local experts and VIPs
  • Studio 3 – A DIY video studio to self-record presentations and video documentation
  • Studio 4 – An audio production suite equipped to record a podcast with up to 4 speakers
  • Hotel Suite – A media editing workstation with the Adobe suite, Final Cut, Camtasia, and other post-production software.

Along the way, we’ll also visit the offices of the Academic Media Production team and discuss their role in creating instructional video for Duke. From green screens to mixing machines, this session will have something for everyone, regardless of any prior media experience.

April 5 
CANCELLED: Using Airtable to herd your cats
Isabel Valls

Are you using numerous spreadsheets and other files to manage a project, service, or program? Do you have trouble reporting on how many widgets of what type you have where? Do you have a case of the right hand not knowing what the left hand is doing? Airtable can help! Airtable is a powerful cloud-based relational database with a friendly user interface that can give you and your team insight into whatever you are managing, whether a database of service users, project tasks and deliverables, or any other set of records with associated variables. Join Isabel Valls for an intro to Airtable, which is transforming program management for the Code+ summer program.

May 3
Canva for Events Planners
Anyssa Queen

Link:  https://duke.zoom.us/j/94173484281?pwd=UUI4b3Rhbk43MzVGYTE1RGhReVB5Zz09&from=addon

Discover how to build a custom brand for your next event as we discuss five ways to use Canva as an Event Planner. You will learn about features and templates that will help you create an event that wows. All experience levels welcome!

_____________________________________________________________________________________________________________________________________________

Fall 2022 Training Schedule

September 7          
How to Manage your Zoom Recordings

September 21          
Web Accessibility for Developers
Zoom link: https://duke.zoom.us/j/98603270590?pwd=UHRrQkU2VVhWL3Fmd0hRUVkrN1RkZz09

Learn how to implement Web Content Accessibility Guidelines (WCAG) and Accessible Rich Internet Application (ARIA) standards into your code. Get a sneak peak into WCAG 2.1 AA criteria. Make everyone feel welcome on your website so it is inclusive, accessible, and compliant. If you anticipate needing any type of accommodation or have questions, please contact web-accessibility@duke.edu in advance.
Joel Crawford-Smith, Senior Web Accessibility Administrator

October 5          
Introduction to Panopto
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=94a6de13-d940-4b73-a1a7-af25011d6079

Panopto is Duke’s enterprise platform for recording and sharing video. Did you know that in addition to automated recording in over 150 classrooms at Duke, Panopto offers powerful software tools for creating and editing recordings, and can integrate with Zoom and Sakai? In this session, we’ll cover:

  • Setting up a Panopto account and creating folders to house your recordings
  • What is a Panopto Site Administrator and when would I need one?
  • How to record your lectures and accompanying slide presentations using Panopto’s software and browser-based recording clients
  • Making basic adjustments in Panopto’s editor
  • How to share recordings with members of the Duke community and beyond
  • Viewing content in Panopto’s Rich Media Player 
  • Scheduling automated recordings in Duke classrooms
  • Connecting Panopto to your Sakai course
  • How to integrate your Zoom account with Panopto and what are the benefits of doing that
  • Using Panopto’s multi-faceted search tools
  • Using Panopto’s analytics to understand the reach and impact of your materials

Todd Stabley, Sr. Media Engineer

 

October 19          
Box’s New Look and New Features
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=9ef2707f-4fe8-4bfd-a2cf-af330120abee

Box at Duke gets a new look.  What that new look comes several new features.  Come learn about organizing items into Collections and adding notes with Annotations.  Then join us for a discussion of how you can make the most out of Box.
Matt Royal, Enterprise Systems Support

 

October 26        
Intro to Qualtrics
Recording:  https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=16f5c7fc-0d30-4cdb-98f9-af3a011a441f

Many of us know the basics of creating surveys and online forms using Qualtrics, but there's so much more that you can do including putting your survey behind Shib (Duke NetID) login, using the survey to send customized emails, setting up quotas, and collaborating with others at Duke and beyond. This session will show you these cool tricks within Qualtrics and more...including some tips for building effective surveys and thoughts about how platform (phone, tablet, computer) affect user experience and data collection. Learn IT @ Lunch is designed to be an opportunity to learn about technology in a relaxed lunch environment. Each session includes a presentation followed by Q & A.
Kim Manturuk, Associate Director of Research, Evaluation, and Development, Duke Learning Innovation

 

November 2          
Using Zoom for Team Building Activities
Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=7caa7234-e00c-4f36-bf6f-af41012496b9

Join us as we discuss ways you can build up your team virtually using Zoom. We will talk about general meeting activities that engage all participants, games to break the ice, and technology options to increase team engagement.

 

November 16     
Canva Basics

Recording: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=ff09400e-5f75-4a13-9b57-af4f012f1553

Blythe Tyrone, Communications Strategist for Duke Learning Innovation, will provide a tour of Canva’s major features, including how to create graphic materials both from scratch and customizing templates available in Canva. Examples of the types of content that may be made using Canva include (but are not limited to): infographics, logos, graphic syllabi, presentation slides, animated GIFs, and social media graphics. Note that some of the features she will showcase are only available to users with paid Canva accounts, but even users new to the free version of Canva will learn something new.

 

November 30         
OptiSigns - The Next Generation of Digital Signs
Zoom link: https://duke.zoom.us/j/98803538130?pwd=ckJ3RGN4em9TNGxlMmxxWlh3SHZDQT09

OIT is seeking to decommission its current digital signage solution, Four Winds Interactive by December 31, 2022. They have a low cost, easy to use alternative called OptiSigns. This presentation will cover all the costs and detail the technology to help you deploy cost effective and engaging digital signage for your University school or department (OptiSigns is not currently available to the Health System)

 

December 14
CANCELLED
Intro to Kuali Build: Empowering Individuals to Transform Workflows

It’s a fact of life in support of higher education – somebody provides information that then needs to be reviewed and approved by somebody else.  Kuali Build can help groups take control of their forms and workflows themselves, without requiring extensive programming resources.  Join us to learn more about this latest tool to help the University community manage requests.

 

Spring 2022 Training Schedule

May 4 
Accessible PDFs from Adobe InDesign
Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=3851c3b3-c427-44a4-a456-ae8b011cdab9
Joel Crawford-Smith, Senior Web Accessibility Administrator

April 21
Managing your Zoom recordings
Access the recordings here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=2faa66a0-b6d2-432b-9875-ae82014cf148
It's easy to record your meetings but at Duke, Zoom is not intended for long-term storage. If you don't "clean up", these recordings can get out of control. You have options to move this content to other locations like Panopto where the user viewing experience is even better. Come to this session to learn how easy it is to automatically move new recordings to Panopto. We will also discuss options for moving your previous recordings.

April 20          
Microsoft To-Do
Access the recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=834c3bd7-f494-4edf-a75d-ae7f00e4268c
Steve Gray, Enterprise Systems and Support

April 19
Managing your Zoom recordings
It's easy to record your meetings but at Duke, Zoom is not intended for long-term storage. If you don't "clean up", these recordings can get out of control. You have options to move this content to other locations like Panopto where the user viewing experience is even better. Come to this session to learn how easy it is to automatically move new recordings to Panopto. We will also discuss options for moving your previous recordings.

April 13
Managing your Zoom recordings
It's easy to record your meetings but at Duke, Zoom is not intended for long-term storage. If you don't "clean up", these recordings can get out of control. You have options to move this content to other locations like Panopto where the user viewing experience is even better. Come to this session to learn how easy it is to automatically move new recordings to Panopto. We will also discuss options for moving your previous recordings.

April 6
Box’s New Look and New Features CANCELLED
Box at Duke gets a new look. With that new look come several new features. Come learn about organizing items into Collections and adding notes with Annotations. Then, join us for a discussion of how you can make the most out of Box.
Matt Royal, Enterprise Systems and Support

March 23       
Using Team Building Activities in Zoom
Access the recording herehttps://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=aa7b0abd-452f-47d1-961a-ae6101217e13
Join us as we discuss ways you can build up your team virtually using Zoom. We will talk about general meeting activities that engage all participants, games to break the ice, and technology options to increase team engagement.
Debrah Suggs, Enterprise Systems and Support

March 9          
Making Your Meetings More Accessible

Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=a62630db-ea82-4cb7-8cb4-ae530121f5ba
Be part of the solution. Help provide equal access to people with disabilities by learning a few essential web accessibility best practices. Learn how to make everyone feel welcome on your website so it is inclusive, accessible, and compliant with WCAG standards. Request For Accommodations Duke University encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions, please contact web-accessibility@duke.edu in advance of your participation or visit. Requests should be made by March 1, 2022.
Joel Crawford-Smith, Senior Web Accessibility Administrator

February 23   
Options for Managing Your Zoom Recordings

Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=06339ec2-b1a8-43ff-aeba-ae4501305972
It’s easy to record your meetings but at Duke, Zoom is not intended for long-term storage. If you don’t “clean up”, these recordings can get out of control. You have options to move this content to other locations like Panopto where the user viewing experience is even better. Come to this session to learn how easy it is to automatically move new recordings to Panopto. We will also discuss options for moving your previous recordings.
Debrah Suggs, Enterprise Systems and Support

February 9      
Enhance Your Skills for Professional Success with LinkedIn Learning 
    
Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=7ae30dd6-abf9-4ce3-b5f0-ae37012c99af
In today’s ever-changing workplace, having the most in-demand skills remain a top priority. Find out how you can use LinkedIn Learning to develop and gain the skills you need to achieve professional success here at Duke.
Elma Clarke, Senior Customer Success Manager at LinkedIn Learning

January 26     
How to Make a Video from Beginning to End

Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=c6ed2fac-68b6-4728-bf2d-ae29012c8bad
No matter your corner of the university, if you want to create compelling video that people will watch, the process is the same – write, storyboard, create content, edit, distribute. In this session, we’ll talk about how to plan your video, from writing a simple script to using existing tools to record video and/or your screen right at your desk. You can also make an appointment to use our self-service studio on campus. Bring technical questions and deep curiosity.
Stephen Toback, Academic Services and Research Computing

January 12     
Microsoft Teams: The Basics and Beyond
Access recording here: https://duke.hosted.panopto.com/Panopto/Pages/Viewer.aspx?id=1d610adf-8861-4d62-bdd9-ae1b01215749
Microsoft Teams is more than just a chat client. Please join us on Teams (rather than Zoom) and learn about some basic to advanced features.
Steve Gray, Enterprise Systems and Support