Sites@Duke: Tips for student organizations

Student organizations can use Sites@Duke to create their organizations web site.  When you create your site, the URL will be sites.duke.edu/yourorganizationsname

Attention: Sites@Duke is not approved for storage of sensitive or restricted data as classified by https://security.duke.edu/policies/data-classification-standard. To review approved sensitive data storage options, please reference https://oit.duke.edu/help/articles/comparison-document-management-collaboration-tools

Getting Started

  • Because Sites@Duke uses Duke NetID, you can easily add other Duke people.
  • If you have a website on dukegroups, you can quickly get started by exporting it from there and importing it to Sites@Duke. To do so, go to the dashboard > Tools > Export/Import.

gettingstarted_16

Administration and Transition

  • Use sub-sites to manage and share special content while keeping it linked to your main website. For example, you can:
  • create a sub-site for your fall signature event and make sure that whoever is in charge of that event has admin access. Or
  • have a private sub-site for executive members only to facilitate collaboration and share administrative updates.
  • Make sure to add your club advisor as an admin, so that they can always help the new executive members gain access to your site.

Working with Media

  • Only upload your most important files to the site (e.g., logo, constitution, special graphics).
  • If you need to store and archive a lot of files, consider using Box (box.duke.edu). For pictures, you can use Flickr and add the pictures to your site using the SlickrFlickr or FlickrPhotostream plugins. For videos, you can setup a YouTube account for your organization.

Social Network

  • The Share Buttons by AddToAny plugin makes it easy to enable visitors to share content from your site.

Events Management

  • You can use the My Calendar plugin to manage and share your events.
  • You can also add your events to calendar.duke.edu, and then build an RSS feed that you will publish on your website.
  • Alternatively, you can try to embed a Google calendar into a page.

Appearance and Design

  • You can consult DiDA for advice and help on designing your site.
  • Remember that Sites@Duke is updated throughout the year and you can submit requests for plugins that you would like to see included in the future.
Article Number: KB0025634